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How to Level Up Your Grants Goals and Metrics

by eCivis on September 22, 2020
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With another fiscal year coming to a close, deadlines are looming, reports are due, and leaders want to see ROI on grant projects they’ve invested in. The problem is it’s incredibly difficult to track grant performance. It’s even more difficult to showcase grant performance and impact in relation to organizational goals.

So how can governments set and successfully achieve goals for their grant programs? Through cloud-based grants management, there’s an easier way to establish, track, and measure goals for your grant projects. eCivis is excited to introduce our new Goals and Metrics feature as part of our signature Grants Network system

Now you can establish goals that everyone can understand while accessing the metrics you need to track grant performance– all while keeping your teams informed of progress. If a governor, mayor or tribal leader wants to know how many people a grant has helped, your department can get them an answer. Whatever the impact, you can set a goal that goes more in-depth and track it, keeping leaders informed at the organizational level while advancing department needs.

The Challenges of Establishing and Tracking Goals for Your Grants

We sat down with our government clients to better understand some of the challenges they faced when it came to their grants management and reporting. What we heard was that many were finding it increasingly difficult to highlight and report on how their grants that were awarded were contributing to the goals and progress of their organizations. 

At the crux of the problems described was that leaders of many of their organizations had put forth a series of goals and initiatives for the year that would require departments to contribute to their overall success. However, grant managers had a hard time demonstrating how grants contributed to these goals. While grants are vehicles that can help complete projects and services as well as have a direct impact on organizational goals, they can be especially tricky to track.

For example, governors may want to know how many local institutions were able to receive relief from a grant program throughout the state. Maybe a mayor is asking how many people a grant has directly impacted on the local level. Or a tribal leader could be wondering how a grant was able to improve community health and wellness.

Why Goals Are Critical to CARES Act Funding

Despite the difficulty of reporting on grant progress, the Coronavirus Aid, Relief and Economic Security (CARES) Act (particularly the direct aid to state and local governments through the Coronavirus Relief Fund) emphasizes goals and metrics in tracking grant performance.

That means your reports should encompass these characteristics: 

  • A comparison of the actual results with stated goals and objectives
  • Other information as appropriate (i.e. significant events that occurred)

By doubling down on the tracking of your goals and metrics, you are better able to support the full expenditure of your grant dollars. The good news is our Grants Network system helps you track goals and metrics all in one place–keeping pace with the latest developments, like the Uniform Grant Guidance updates. 

Whether you’re focusing on addressing homelessness in your communities, supporting small businesses, or aiding health care workers, eCivis supplies the data and tools to make sure you’re able to track down, attain, and/or manage grant funding that aligns with your most important missions.

What You Can Achieve with Automated Goals and Metrics

Our new eCivis Goals & Metrics feature is a means to provide more insight and transparency into how grants are helping organizations meet their initiatives, goals, and objectives through greater visibility throughout the organizations and departments and the grants they administer. 

Here’s how this feature can help you improve transparency, compliance, and grant performance:

  • Visualize your goals and metrics throughout the organization to quickly see which departments and projects are contributing to the success of your stated goals.
  • Choose the goals you wish to report out on and show them in a rich Excel report that can easily be customized.
  • Quickly deep dive into performance for organizational goals and departmental ones.
  • Run the Goals & Metrics report to check on your progress whenever you need to. 

Not only can you track and showcase progress, but with customized team settings, you can also control who has access to your reports. That means maintaining compliance by preventing anyone from tweaking any goals at the last minute. You can also ensure compliance because your goals are automatically tracked in a system that aligns with 2 CFR 200 Uniform Guidance requirements. 

Ultimately, Goals and Metrics can help you achieve the best of both worlds when it comes to departmental and organizational goals. Organization leaders that want to benefit from a higher level of transparency and insights can create links between metrics and goals and attain an enterprise-wide view. At the same time, managers at the departmental level can create goals that contribute to those overarching organizational goals as well as serve their department’s needs. 

Ready to level up your goals and reporting? Schedule a free demo with us to see how it works for yourself! 

Topics: Grant Articles & News, Grants Management Articles, cloud

3 min read time