Several years ago, when I started in my new position as intergovernmental relations manager for the City of Raleigh, my boss handed me a HUD Economic Development Initiative (EDI) grant for a streetscape project and told me to manage it. Having zero experience with grants management, I was tasked with working with the construction manager, who was the project lead on rebuilding the streetscape. Each quarter, the project manager of the streetscape effort was late with the details that I needed in order to complete the programmatic report. I submitted those reports to the Department of Housing and Urban Development, and I worked with the finance contact to ensure that the financial reports were submitted in a timely fashion.
The post-award stage is the longest stage of the grants lifecycle, which I outlined in my first blog article on this topic earlier this week. Grant managers must ensure that the requirements outlined in a grant agreement are met. State and federal grants are almost always more stringent and have more requirements than foundation or corporate grants. Federal grants are to be managed using the guidelines outlined by the Office of Management and Budget (OMB). Relevant federal documents can be found here: http://www.whitehouse.gov/omb/circulars_default.
Few people involved in grants management have had formal training in it. So it's important to take a step back and first look at the grants lifecycle. There are several different models that label the phases slightly differently, but they all boil down to these four essential aspects:
Topics: Grants Management Best Practices